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1 edition of guide for surveying archival and records management systems and services found in the catalog.

guide for surveying archival and records management systems and services

Frank Bernard Evans

guide for surveying archival and records management systems and services

a RAMP study

by Frank Bernard Evans

  • 76 Want to read
  • 35 Currently reading

Published by General Information Programme and UNISIST, United Nations Educational, Scientific, and Cultural Organization in Paris .
Written in English

    Subjects:
  • Archival surveys.,
  • Records -- Management.

  • Edition Notes

    Statementprepared by Frank B. Evans and Eric Ketelaar.
    ContributionsKetelaar, F. C. J., Unesco. General Information Programme.
    Classifications
    LC ClassificationsCD971 .E9 1983
    The Physical Object
    Paginationii, 30 p. ;
    Number of Pages30
    ID Numbers
    Open LibraryOL2792451M
    LC Control Number83220499

    Statutes such as the US Sarbanes-Oxley Act have resulted in greater standardization of records management practices. This essential manual of practice provides a detailed guide to the concepts, skills and techniques of records management for organizational staff who have a responsibility for setting up, maintaining or restructuring a records management programme. Documentation--Bibliographical references--Abbreviations of typical words. As the archival profession grows and matures and as new technologies and records media affect the practice of archives administration, both the precision and flexibility of archival terminology will prove to be of continuing benefit to archivists. Every time I have submitted a proposal, I have had someone either ask me who prepared the proposal for me or compliment me on how nicely the proposal was done. The glossary includes most important archival terms with specialized meanings.

    Is the inventory for a department or for the enterprise? RECORD GROUP A body of organizationally related records established on the basis of provenance with particular regard for the complexity and volume of the records and the administrative history of the record-creating institution or organization. When filling boxes it is important to not over- or under-fill them, as this can warp materials. Records are managed according to the retention schedule. Repositories can acquire provenance-based collections from creators or third parties, or they can create collections themselves by assembling materials from different sources together by format or subject e.

    Once you have ordered and downloaded your Proposal Kit Professional you will have all the content you need to get started with your project management. Its website features links to resources by object type as well as archived webinars. Fluctuations in relative humidity are more damaging than a constant humidity in the middle or low range. A substantial revision also exists as a CD.


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guide for surveying archival and records management systems and services by Frank Bernard Evans Download PDF Ebook

Endnotes for "Introduction" 1. Records management practices and concepts[ edit ] A records manager is someone who is responsible for records management in an organization. Mellon Foundation has enhanced funding for library and archives conservation education in three major conservation programs.

Exposure to light also has a significant effect on materials. Is the inventory for a department or for the enterprise? She was director of the Masters programme in Archives and Records Management at University College London UCL from toand now teaches records management and general management skills on a part-time basis.

It is more difficult to ensure that the content, context and structure of records is preserved and protected when the records do not have a physical existence.

Gaylord Archival is another trusted company when it comes to archival supplies, [35] as is University Products. In addition to on-site storage of records, many organizations operate their own off-site records centers or contract with commercial records centres.

Some recommended resources are: Connecting to Collections Online Community is oriented specifically for smaller museums, libraries, archives, and historical societies. Include a summary of stakeholders and business units surveyed.

Conducting a Records Survey

Security Privacydata protection, and identity theft have become issues of increasing interest. Recent and comprehensive studies have defined records as "persistent representations of activities" as recorded or created by participants or observers. RECORD COPY The copy of a document which is designated for official retention in files of the administrative unit that is principally responsible for production, implementation, or dissemination of the document.

Return to text. An institution should determine how many, if any, other institutions hold the material, and consider coordinating efforts with those that do. Every time I have submitted a proposal, I have had someone either ask me who prepared guide for surveying archival and records management systems and services book proposal for me or compliment me on how nicely the proposal was done.

Analysis: Verify and analyze the results of the survey and inventory. If a collection is donated, a signed deed of gift should be kept on file recording the donor name, items donated, date of gift, and any legal or access issues with the collection.

How can this book help? Forensic experts may need to examine a document or artifact to determine that it is not a forgeryand that any damage, alteration, or missing content is documented. RECORD GROUP A body of organizationally related records established on the basis of provenance with particular regard for the complexity and volume of the records and the administrative history of the record-creating institution or organization.

Tools such as document scannersoptical character recognition software, and electronic document management systems are used to facilitate such conversions. Often this is handled by simple written recording procedures. Since World War II, archivists worldwide have devoted considerable attention to the definition of these words.

Civil engineers may need to be consulted to determine that the file room can effectively withstand the weight of shelves and file cabinets filled with paper; historically, some military vessels were designed to take into account the weight of their operating procedures on paper as part of their ballast equation [ citation needed ] modern record-keeping technologies have transferred much of that information to electronic storage.

View the presentation as a PDF. These definitions are not legally binding and do not represent NARA policy. Archives New Zealand is also setting up a digital archive. BoxBethesda, MD Many systems, especially for electronic records, require documents to be formally declared as a record so they can be managed.Ideal for professionals involved in the management of archives and records, especially if they are just starting out or without formal training, The No-Nonsense Guide to Archives and Recordkeeping covers all aspects of the practice.

Standards & Best Practices Resource Guide

Based on the internationally renowned training days run by author Margaret Crockett and her business partner, the guide follows records' journey from creation. Functional classification of records and organisational structure Article (PDF Available) in Records Management Journal 21(2) · July with 6, Reads How we measure 'reads'.

Dec 16,  · The study discussed in this paper is the first to empirically investigate nationwide archival appraisal practice in U.S. state archives and records management programs. The study answered two research questions: How do U.S.

state archivists and records Cited by: 1.A Guide for Surveying Archival and Records Management Systems and Services: A Pdf Study. * Guidelines for the Preparation of General Guides to National Archives: A RAMP Study. The Impact of Computerization on Archival Finding Aids: A RAMP Study. Many organizations do not yet have a formal programme of records management, but increasingly they are recognizing the benefits of well managed records and the serious consequences of inadequate records systems.

Establishing records management and maintaining an effective programme requires specialist expertise.In library and archival science, preservation is a set of activities aimed at prolonging the life ebook a record, book, ebook object while making as few changes as possible.

Preservation activities vary widely and may include monitoring the condition of items, maintaining the temperature and humidity in collection storage areas, writing a plan in case of emergencies, digitizing items, writing.